Full Time Opportunities
Position: Grants Administrator/Manager of Corporate & Foundation Relations
Reports to: Director of Development (DOD)
The Grants Administrator/Manager of Corporate and Business Gifts is responsible for significant grant research, writing, tracking, reporting and overall management of 40 or more grants per year. Other writing support includes multiple solicitation appeals, corporate proposals, acknowledgement letters and web updating. A second critical responsibility is the continued development and growth of BSC’s Corporate and Business support within the immediate community and the region. This position is also the key liaison to the Board’s Development Committee which meets 8-10 times per year.
Scope and Impact
BSC’s Development Department is responsible for raising $2.1 million in contributed income through the solicitation of individuals, board members, corporations and grant making foundations.
One of two positions reporting to the Director of Development, the Grants Administrator/Manager of Corporate and Business Gifts plays an important supportive role in reaching the Department’s fundraising goals for Foundations, Corporations and Businesses. Effective persuasive writing is a significant portion of the position’s required skill set as is an in-depth knowledge of theatre.
Grant Writing & Administration
- Grant and foundation research will include: find and evaluate new prospects; generate profiles; work with Board and other major donors to find internal connections and determine donor interest areas and proper “ask” amounts
- Extensive grant writing including data collection, project research and gathering and assisting with the development of required documents including project budget
- Write interim and final grant reports as required
- Manage and track grant submission status, writing status, and maintain communication with granting organizations
- Develop a relationship with state and federal arts based government funders
- Maintain foundation, corporate and donor files in electronic and hard copy
- Research and strategize family and foundation support
Donor Solicitation & Business Development
- Assist in solicitation of local businesses and corporations, including support for events and the fall student matinees
- Significantly strengthen the support for student matinee sponsorships, corporate sponsorship and business partners
- Maintain corporate and foundation solicitation schedule and reporting calendar; track in database
- Individual solicitations include 2-3 weeks of end-of-year telemarketing, donor solicitation for gifts under $1K and upgrading donors to the next level
- Prepare all administrative materials associated with the Development Committee meetings (notices, agendas, minutes, etc.)
- Create monthly Development Committee agendas
- Record and distribute Development Committee meeting minutes
- Prepare requested documents for monthly Board meetings
Other Writing & Office Support
- Create 3-4 annual appeals and special/restricted solicitations as needed
- Responsible for monthly web monitoring and updates as needed
- Create and update all acknowledgement correspondence making sure references are current, including personalized letters for major donors
- Assemble donor packets for business and individual visits, events and meetings
- Provides administrative and logistical support for donor cultivation and fundraising events
- Other duties as assigned by the Director of Development
- Presence and 100% accuracy of grant and foundation data in electronic and hard copy files
- Presence and accuracy of prospect/donor records of giving history (electronic and paper)
- 100 % accuracy of various development reports
- Increased ratio of grant dollars received to dollars requested
- Steady 3-5% increase in each support area: grants, corporate and business and student matinees
- Timeliness and accuracy of following up on assigned tasks and duties
Preparation and Knowledge
- A minimum of three years’ experience in an administrative position, preferably in a not-for-profit development office
- Must have grant writing experience
- Must have in-depth understanding of theatre and related terminology
- Excellent verbal and written communications skills
- Ability to identify and solicit corporate donors for appropriate asks
- Proficiency in Microsoft Word, Excel, Outlook and relational database management experience (Theatre Manager preferred) including report generation, query development and data extraction
- Ability to present information concisely and effectively, both verbally and in writing
- Ability to work both independently and as a collaborative team player
- Ability to organize and prioritize work
- Excellent interpersonal skills, including an ability to work with diverse populations
- Ability to make sound judgments
- Willingness to work evenings and weekends, to travel, and must have a valid driver’s license
To apply: Send cover letter, resume, three writing samples and three references to Roxanne Pin, Director of Development at: email@example.com. No phone calls, please.
EQUAL EMPLOYMENT OPPORTUNITY
The purpose of the Equal Employment Opportunity Policy is to ensure equal opportunity in the conduct of all Barrington Stage Company business activities.
In addition, BSC business decisions shall be made without regard to the following:race, religion, national origin, sex, marital status, status with regard to public assistance, age, disability, U.S. veteran status, or sexual orientation.
It is the policy of BSC to provide an atmosphere free of:
- Religious bias.
- Harassment on the basis of a person’s national origin.
- Discrimination against any employee or applicant because he/she is a disabled veteran.
- Discrimination against any employee or applicant as a result of their physical disability in accordance with all applicable provisions of the Americans with Disabilities Act (“ADA”).
AMERICANS WITH DISABILITIES ACT
The Americans with Disabilities Act (“ADA”) is intended to protect qualified individuals with disabilities against discrimination in employment and in the provision of services to the public. BSC is committed to compliance with the ADA and will engage in the interactive process with the candidate or employee to determine whether a reasonable accommodation can be found as soon as it is put on notice of the potential need for an accommodation. All employees are strictly prohibited from discriminating against qualified applicants or employees with actual or perceived disabilities, or patrons with actual or perceived disabilities. All requests for accommodation should be made in writing and directed to the Managing Director.